Dynamics 365 Finance and Operations License Scan
Microsoft will start a phased license validation for Dynamics 365 F&O from January 15, 2026, linked to a contract extension or the renewal date of your subscription. Once validation is active, users without a correctly assigned license may lose their access until this is restored. It is therefore essential that your license setup is in order. Axelio helps you with a targeted license scan.
What is happening?
Microsoft is rolling out license validation in phases, starting from contract moments after January 15, 2026. The message is clear: ensure that licenses are correctly assigned and that roles and rights are logically structured before validation becomes active. In practice, license issues often arise from historically grown roles and rights that have persisted over the years.
The Risks of Doing Nothing
Extra License Costs
Unexpected additional license costs due to over-licensing, for example, due to overly broad roles.
Operational Disruptions
Operational disruption when users lose access due to missing or incorrect licenses.
Compliance Risks
Compliance and audit questions that must be resolved under time pressure.
The Axelio License Scan
The Axelio license scan is a focused analysis that starts with the core of license usage in Dynamics 365 F&O: roles and rights. From that basis, we translate usage into license impact and optimization opportunities, understandable, substantiated, and directly applicable.
Overview of all active users, including the roles and rights assigned to them.
The corresponding license level, assessed broadly in accordance with Microsoft's guidelines.
Insight into any risks related to the (re)validation moment of Microsoft licenses.
Concrete optimization opportunities to reduce costs or better align licenses, without loss of functionality.
What You Can Expect
- 1
Intake: Context & Scope
We start with a brief intake to clarify the context of the organization and the purpose of the analysis. Together, we determine the scope: which environments, user groups, and applications we will include and what is relevant for your situation.
- 2
Analysis of Authorizations
Next, we analyze the assigned authorizations, roles, and rights of users. We translate these into the possible impact on Microsoft licenses, making it clear where current licenses are logical and where there may be over- or under-licensing.
- 3
Clear Outcome
The outcome is a clear overview with concrete insights and recommendations. We show which risks and optimization opportunities exist and outline possible next steps, tailored to your goals, policies, and governance.
Contact Us
Do you want to know what the changing rules from Microsoft mean for your organization? I would be happy to get in touch with you.